This is not a reflection of your actual marital status, but is required by IRS regulations. The FAS Office of Finance, in partnership with the University, supports the mission and strategic objectives of the Faculty of Arts & Sciences. It is a secure and web-based program, which facilitates the U.S. tax classification process to determine appropriate tax withholding and possible tax treaty eligibility (if applicable). change in income type or visa status), then you don't need to resubmit the forms, and should contact our office to confirm your first submission was received, Otherwise, please update and submit your Glacier forms, as requested. GLACIER is Harvard University's online tax compliance system that specializes in tax issues for foreign nationals. • Enter January 1st, of the current year as the “Estimated or Actual Date of Final Departure from the U.S.”• Enter your actual date of your visit to Harvard for “Original (or anticipated) Date of Entry to the U.S.”• Enter the actual expiration date of your immigration status of your recent visit for “Date Permission to stay in the U.S. Expires”. Please use the guidance below to help you proceed with GLACIER: If you were unable to complete GLACIER before the end of the calendar year that corresponds to your recent visit, and you are expecting payments relating to that visit, then you will need to indicate at least 1 day present in the U.S. this calendar year in order to proceed through GLACIER. Please Note - If you already have an existing GLACIER account with Harvard University you will NOT receive the login email from support@online-tax.net. We strive to maintain an environment in which information technology is available and easily accessible to serve all the members of the GSD community. GLACIER Training. Secure upload directly to the Nonresident Alien Team, “, Secure upload directly into your supplier record through. If you do not see your immigration status listed on the drop down, please select "Other Immigration Status or Purpose". If you need further assistance in accessing a Harvard University SharePoint site as an HBS user, such as if this is your first time accessing a University managed SharePoint site or Microsoft Team, you may need to have a license issued. When prompted for your password, type in your HarvardKey password. By answering an individualized series of questions, GLACIER will calculate your tax residency status and determine whether you are eligible to claim any tax treaty benefits on your earnings here.  Here are a list of resources to help you navigate the system: Office of the Controller Website - information for how to create or update a GLACIER profile, Eureka - GLACIER job aids summary and detailed, Honoraria and Reimbursements for Foreign Nationals Policy, Please visit this HUID PIN protected page for more information about how to process Harvard business expense reimbursements to foreign individuals who receive no other form of payment.Â, 1414 Massachusetts Avenue, 4th floorCambridge, MA 02138Phone: 617-495-1525Fax: 617-496-5838fasfin@fas.harvard.edu, Copyright © 2020 The President and Fellows of Harvard College, Policies, Procedures & Exception Requests. You may have received the link to Glacier twice, because Harvard uses two independent payment systems. It is 300 ft thick and covers 120,000 acres of Chugach National Forest. If you have previously filed taxes as a resident alien, you should select your country of tax residency prior to arriving to the US. HOW to submit a signed and complete GLACIER packet? Welcome Glacier Appraisal. : Harvard University and Harvard Business School (HBS) both use Office 365 SharePoint and Teams; however, they reside on separate service instances, or tenants. The main address for the Office of Financial Services: Harvard School of Public Health 90 Smith Street (An HSPH Green Building) Boston, MA 02120 Email ofs@hsph.harvard.edu … Submitting a GLACIER Information Packet During COVID-19 3/24/2020 Harvard's Central Payroll processes wage payments to all employees at the University, issuing over 30,000 W-2 forms per year. You only are required to include any sponsored immigrations status you have been on (e.g. For example, although both the Harvard and Yale Glaciers originate from the same snowfield, the Harvard Glacier has advanced over the last century, while the Yale Glacier has retreated. Doing this will minimize delays and/or follow-ups in getting the foreign individual’s e-mail address. If GLACIER determines a foreign individual is possibly eligible to claim a new tax treaty exemption for 2019, the completed GLACIER submission must be received by the Nonresident Alien Tax Compliance Office no later than 4pm on Friday, November 29th.This deadline is necessary due to IRS annual processing requirements and the short operating month of December allowed to meet these … Harvard University Credit and Trade references. If the reimbursement meets the IRS Accountable Plan Rules as a business expense when processed to you, no tax withholding will occur. As a reminder, if non-Harvard affiliates are being set-up as Harvard Suppliers and have received an email inviting them to do so, they can instead access their B2P record to submit GLACIER information directly through the Supplier Portal . You are asked to enter the number of days you have been physically present in the U.S., which is used in calculating your tax residency category.  For each year of your current immigration status, you should list how many days you were NOT in the U.S. during that calendar year.  This is an ESTIMATE and should not cause you extreme concern about finding the precise information.  Additionally, you can always go back to update this information later if you feel you made an error.Â. The goal of the Computer Resources Group (CRG) is to provide a robust, heterogeneous, multi-platform, ubiquitous, distributed computing environment to support design computing at every level. Secure sharing from University SharePoint or MS Teams requires an HBS affiliate to also be licensed properly and sign in with their University credentials. If you have dual citizenship, please list the country that issued your passport used for travel and entry to the U.S.  If you are a dual citizen of the U.S. and another country, for U.S. tax purposes you are treated as a citizen of the U.S.  Please contact NRA Tax Compliance as soon as possible. On your GLACIER Tax Summary Report that generates, please write "DACA" on the top to help identify your unique situation. You would still need to complete GLACIER, since you are not yet a permanent resident. GLACIER is Harvard University's online tax compliance system that specializes in tax issues for foreign nationals. You must submit the signed forms and copies of required immigration documents (as listed on your GLACIER Tax Summary Report) to Nonresident Alien Tax Compliance in order for payment to be issued at the proper withholding rate. Please indicate whether your current status is the SAME or DIFFERENT from your last entry to the country.  If you were approved for a Change of Status by application to USCIS, you must select the second option.  You will then be prompted to enter your previous immigration information, including the original visa category and the date your status was changed. TN, H1B, F, J, M, Q, O, A, E, or G) going back to 1986. This could be due to one or more of the following factors (as indicated by the "Hold" at the top right of the Glacier Tax Summary Report): With the exception of a Hold 3, which, depending on the situation, can sometimes be removed, we cannot grant tax treaty benefits when Glacier has placed a hold on your record. These documents will be enough. Harvard Office of the Controller. Due to limited onsite staffing resources related to COVID-19, mail and hand delivered submission cannot be accepted, Enter the approximate original date when you entered the US. In Massachusetts, there is a 6.25% sales tax on meals Sales of meals to Harvard faculty and staff are taxable Sales of meals to Harvard students are tax-exempt if: meals are sold by Harvard-operated dining facilities, and You may have recently received an email from Harvard about the GLACIER tax compliance system. GLACIER automatically generates for all foreign individuals. Total Number of Dependents you wish to claim:  Enter “0” if you are not claiming any dependents, or the number of dependents you include on your tax return. Having your 1042-S available electronically is very helpful when access to your tax form is needed if you are abroad or no longer at Harvard. : Fax 617-496-3196 “Secure upload of GLACIER Documentation”, if you are a Harvard affiliate and have a Harvard key, or As a DACA individual, your situation is unique. Hold 3: Your visa history raises a discrepancy in relation to a tax treaty clause. Your completed GLACIER submission can be submitted via: For your security, PLEASE DO NOT SEND THE NEEDED DOCUMENTS VIA EMAIL. Use these guidelines to better understand Harvard's tax obligation as a purchaser. This is not a reflection of your actual marital status, but is required by IRS regulations. This page asks you to indicate all service and non-service relationships you maintain with Harvard University.  You should select the choice that best describes the relationship you have with Harvard University.  The choices are grouped by category.  The first group includes employment type service-based relationships, which the University processes through a program called PeopleSoft.  The second group includes non-service type relationships, which the University processes through PeopleSoft, Accounts Payable, or applied to your term bill through the Student Accounts Office. Harvard Tax Office: (p) 617-496-5224. GLACIER will provide a summary of your tax information, including your federal Tax Residency status (line 2). If you are determined to be a nonresident alien, and you are expected to have federal tax withholding, your W-4 tax form will always indicate your status as “single”. GLACIER Instructions. Enjoy Quick Flat-Rate Shipping On Any Size Order. Please select the action you would like to take on your record.   If you claim a treaty exemption you will be asked to provide your passport number, a description of services and an estimated income amount.Â. This session will include an overview of GLACIER, tips and tricks available on NRA Tax website https://nratax.oc.finance.harvard.edu/Glacier, and Q&A. Office of Financial Strategy and Planning, Employees and Student Workers that receive payments from U.S. sources must obtain either an SSN or an ITIN in order to file a tax return. Â. Scholars, Guest Speakers or other Invited Guests that are not required to file a U.S. tax return should select the option for "I do NOT have a U.S.-issued SSN or ITIN; I would like to apply for an ITIN".  If you determine you do not want to apply for an ITIN or SSN at this time, the information provided can be disregarded. View All. My country has a tax treaty with the U.S., so why is Glacier saying I cannot claim tax exemption on my payments from Harvard? . GLACIER Tax Compliance System. The B2P project is founded upon a strong collaborative partnership with FAD, HUIT and the Tubs to implement a solution that makes it easier for end users, … Additional Withholding: Enter any additional tax amounts you would like for Harvard to withhold  on your behalf.  If no further tax withholding amounts are requested beyond what is already required, then enter “0” (this is the usual scenario). This would also apply for individuals that have employment authorization cards while a pending legal permanent resident application is in process. The Office of the Controller is located at 1033 Massachusetts Avenue, 2nd floor in Cambridge. This is nothing we will be verifying, You would also enter your country of citizenship and country of residency prior to entering the U.S as a child. For your immigration documents, you should provide what you have. The goal is to implement a single platform that simplifies, streamlines, and removes guesswork across the shopping experience. GLACIER is an online program designed to collect tax-related information from foreign individuals via a secure internet site. By answering an individualized series of questions, GLACIER will calculate your tax residency status and determine whether you are eligible to claim any tax treaty benefits on your earnings here. We understand the unique challenges of adjusting to remote work during this public health crisis — imperfect workspaces, balancing family care and work tasks, managing from a distance, and maintaining social connections. Form 1042-S. Form 1042-S is similar in purpose to Form W2 for reporting certain payments made to Nonresident Aliens. You may contact them by phone at 617-495-8500 or e-mail them. A declined tax treaty does not affect you eligibility. 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